Create Groups and Add Users in Google Workspace Easily

1. Determine the purpose and members of the new group #Planning
- Define the Google workspace group’s purpose and objectives: “Marketing Team collaboration and communication group.”
- Identify potential members: Marketing team
- Establish the group’s expected lifespan: Ongoing
2. Collect the necessary information
- Gather email addresses of potential members: john@company.com, jane@company.com, doe@company.com
- Prepare a brief description of the group: “Group for the Marketing team to communicate and collaborate effectively.”

Google Workspace group creation

3. Sign in to Google Admin Console #Login
4. Open the Groups directory
- Click on Groups
5. Create a new group #CreateGroup
- Click on ‘Add group.’
- Fill in the group details
  - Group name: Marketing Team
  - Group email address: marketing@company.com
  - Group description: “Group for the Marketing team to communicate and collaborate effectively.”
- Select access type (Public or Private): Private
- Click ‘Create’
6. Confirm group creation
- Check the Groups list for the new group
- Ensure group details are correct

Google Workspace user addition to group

7. Open the new group #OpenGroup
8. Add users to the group #AddUsers
- Click on ‘Add members’
- Enter the email addresses of the users
- Click ‘Add’

Review and confirmation

9. Review the group and its members #Review
- Confirm that all users were added successfully
- Check that all users received a group invitation or notification
10. Confirm successful addition of users #Confirmation

Notes:

Bulleted list of notes:
- Note 1: Double-check all email addresses before adding members to avoid errors.
- Note 2: Keep group descriptions concise and clear to ensure understanding among members.
- Note 3: Regularly monitor the group’s activity and participation levels.

Problem checklist:

Problem 1: Incorrect email address
Problem 2: Group invitation not received
Problem 3: The user is unable to access the group

Steps for problem resolution:

Verify the accuracy of the email addresses
Resend group invitation
Check the user’s access settings and permissions

Sub-step 1: Verify the user’s Google Workspace account
Sub-step 2: Confirm the user’s group access permissions

Contact Google Workspace support if issues persist

Follow-up actions

11. Monitor group activity #Monitor
- Check for active participation
- Track any issues or conflicts
12. Periodic review of group and members #Review
- Check group size and composition
- Review group objectives and progress
13. Handle any issues or problems #ProblemResolution
14. Update group or users when necessary #Update
- Add new members
- Remove members if needed
- Update group settings or permissions

Priority tasks:

Priority Task 1: Check the group’s activity regularly. #Priority
Priority Task 2: Add new members as the team expands. #Priority
Priority Task 3: Handle any issues promptly and effectively. #Priority

References:

Roshan R Poojary

Roshan is an expert in Google Workspace, helping businesses use Google's tools effectively. As a certified Google Cloud engineer, he has experience moving companies to Google Workspace. Roshan guides businesses in using Google Workspace to improve teamwork and productivity.