- 1. Determine the purpose and members of the new group #Planning
- Define the group's purpose and objectives: "Marketing Team collaboration and communication group."
- Identify potential members: Marketing team
- Establish the group's expected lifespan: Ongoing
- 2. Collect the necessary information
Group Creation
- 3. Sign in to Google Admin Console #Login
- 4. Open the Groups directory
- 5. Create a new group #CreateGroup
- Click on 'Add group.'
- Fill in the group details
- Group name: Marketing Team
- Group email address: marketing@company.com
- Group description: "Group for the Marketing team to communicate and collaborate effectively."
- Select access type (Public or Private): Private
- Click 'Create'
- 6. Confirm group creation
- Check the Groups list for the new group
- Ensure group details are correct
User Addition to Group
- 7. Open the new group #OpenGroup
- 8. Add users to the group #AddUsers
- Click on 'Add members'
- Enter the email addresses of the users
- Click 'Add'
Review and Confirmation
- 9. Review the group and its members #Review
- Confirm that all users were added successfully
- Check that all users received a group invitation or notification
- 10. Confirm successful addition of users #Confirmation
Notes:
- Bulleted list of notes:
- Note 1: Double-check all email addresses before adding members to avoid errors.
- Note 2: Keep group descriptions concise and clear to ensure understanding among members.
- Note 3: Regularly monitor the group's activity and participation levels.
Problem Checklist:
- Problem 1: Incorrect email address
- Problem 2: Group invitation not received
- Problem 3: The user is unable to access the group
Steps for Problem Resolution:
- Verify the accuracy of the email addresses
- Resend group invitation
- Check the user's access settings and permissions
- Sub-step 1: Verify the user's Google Workspace account
- Sub-step 2: Confirm the user's group access permissions
- Contact Google Workspace support if issues persist
Follow-Up Actions
- 11. Monitor group activity #Monitor
- Check for active participation
- Track any issues or conflicts
- 12. Periodic review of group and members #Review
- Check group size and composition
- Review group objectives and progress
- 13. Handle any issues or problems #ProblemResolution
- 14. Update group or users when necessary #Update
- Add new members
- Remove members if needed
- Update group settings or permissions
Priority Tasks:
- Priority Task 1: Check the group's activity regularly. #Priority
- Priority Task 2: Add new members as the team expands. #Priority
- Priority Task 3: Handle any issues promptly and effectively. #Priority
References:
