Google Workspace: Choose the best plan for your needs

Introduction

Considering Google Workspace? Compare business and enterprise plans to choose the best fit for your needs.

Medha Cloud is a proud partner of Google Workspace and Google Cloud. We collaborate closely with Google, but any potential compensation from this partnership does not affect the honesty or transparency of our reviews or posts. For more on our ethical guidelines, please see our Terms of Use page.

Note: This blog post about Google Workspace Pricing and Plans takes around 10 minutes to read and provides a comprehensive overview of Google Workspace pricing and features. If you are looking for a quick pricing and features list,

or

Google announced in 16^th February 2023 that it will be increasing the google workspace price of its Google Workspace plans for customers who pay monthly. The new prices will go into effect in March 2023, except for customers with 10 or fewer accounts, for whom changes will be deferred until January 2024.

To choose the right Google Workspace plan for your business, consider your specific needs, such as storage space, email addresses, video conferencing usage, and security and compliance requirements. If you’re not sure which plan is right for you, contact Google Workspace sales for assistance

Google Workspace pricing table

Google Workspace pricing and plans

Google Workspace offers two categories: Business ((Starter, Standard, and Plus)) and Enterprise((Standard and Plus). The Business plans are designed for small and medium-sized businesses, while the Enterprise plans are designed for larger businesses and organizations with more demanding needs.

Business plans

• Business Starter: This plan is ideal for small businesses that need basic collaboration and productivity tools.
• Business Standard: This plan is best for businesses that need more advanced features, such as video conferencing and eDiscovery.
• Business Plus: This plan is designed for businesses that need the most advanced features, such as custom branding and security controls.

Enterprise plans

• Enterprise Standard: This plan is designed for large businesses that need to meet strict security and compliance requirements.
• Enterprise Plus: This plan is for the most demanding businesses that need the highest level of security and support.

Which plan is right for you depends on your business needs and budget. If you’re not sure which plan to choose, you can contact Medha cloud sales for Google Workspace pricing assistance.

New changes to Google Workspace plans

All Google Workspace Business plans were previously available to businesses of all sizes. However, as of March 2023, the Business Starter, Business Standard, and Business Plus plans are now only available to businesses with up to 300 users.

Google has made this change in order to simplify the Google Workspace pricing structure and to make it easier for businesses to choose the right plan for their needs. Google also offers Enterprise plans for businesses with more than 300 users or for businesses that need additional features and support.

Other key changes to the Google Workspace plans

New Google Workspace essentials starter plan

Google has released a new plan called Google Workspace Essentials Starter. This plan is available for teams of up to 25 people and includes access to Google’s collaboration tools, such as Google Docs, alongside an existing email and calendar collaboration system.

Changes to storage and video conferencing limits

Google has also made changes to the storage and video conferencing limits for the Business Starter, Business Standard, and Business Plus plans. The Business Starter plan now includes 30 GB of storage per user and 100 participant video conferencing. The Business Standard plan now includes 2 TB of storage per user and 250 participant video conferencing. The Business Plus plan now includes 5 TB of storage per user and 500 participant video conferencing.

Changes to Enterprise plan limits

Google has also made changes to the storage and video conferencing limits for the Enterprise Standard and Enterprise Plus plans. The Enterprise Standard plan now includes unlimited storage per user and 1,000 participant video conferencing. The Enterprise Plus plan now includes unlimited storage per user and 5,000 participant video conferencing.

Detailed Google Workspace pricing comparison and components

The key features of the Google Workspace components

Gmail

Gmail is a web-based email service with features such as:

• A powerful search engine to easily find old emails.
• Conversation view grouping related emails.
• Labels and filters for inbox organization.
• Support for multiple accounts.

Storage Limits:

• Business Starter: 30 GB
• Business Standard: 2 TB
• Business Plus: 5 TB
• Enterprise Standard & Plus: Unlimited

Google Drive

Google Drive is a cloud-based storage service offering:

• Creation and sharing of folders.
• Collaborative document features.
• Access to files anywhere with an internet connection.

Storage Limits:

• Business Starter: 30 GB
• Business Standard: 2 TB
• Business Plus: 5 TB
• Enterprise Standard & Plus: Unlimited

Google Calendar

Google Calendar is a web-based service allowing:

• Creation and sharing of calendars.
• Setting event reminders.
• Integration with other Google Workspace apps.

Availability:

All Plans: Available

Google Meet

Google Meet is a video conferencing service with:

• Video calls hosting.
• Screen sharing.
• Video call recording.

Participants Limit:

• Business Starter: 100 participants
• Business Standard: 250 participants
• Business Plus: 500 participants
• Enterprise Standard: 1,000 participants
• Enterprise Plus: 5,000 participants

Google Chat

Google Chat is an instant messaging service that:

• Creates and joins chat groups.
• Shares files and images.
• Integrates with other Google Workspace apps.

Availability:

All Plans: Available

Docs, Sheets, and Slides

Google Docs, Sheets, and Slides are online office tools offering:

• Creation, sharing, and collaborative editing of documents.
• Embedding multimedia in documents.

Availability:

All Plans: Available

Google Sites

Google Sites is a website builder that:

• Creates and shares web pages and folders.
• Adds multimedia to web pages.
• Customizes website appearance.

Availability:

All Plans: Available

Google Keep

Google Keep is a note-taking app with features like:

• Sharing of notes, lists, and images.
• Collaboration on notes.
• Labeling and color-coding notes.

Availability:

All Plans: Available

Google Forms

Google Forms is a survey tool with:

• Survey creation and sharing.
• Survey customization.
• Collection and analysis of responses.

Availability:

All Plans: Available

Jamboard

Google Jamboard is a digital whiteboard tool that:

• Creates and shares digital whiteboards.
• Adds text, images, and videos.
• Real-time collaboration on digital whiteboards.

Availability:

All Plans: Available

Google Workspace payment plans

Google Workspace offers three payment plans: flexible, monthly, and yearly.

Flexible

• You pay for the number of users you have each month, and you can add and remove users at any time. Charges are prorated.
• No commitment.
• Best for businesses that need flexibility.

Monthly

• You pay for the number of users you have each month, but you commit to a one-year contract. This plan gives you a discount compared to the flexible plan.
• 1-year commitment.
• Best for businesses with a stable user count that want to save money.

Yearly

• You pay for the number of users you have for the entire year upfront. This plan gives you the biggest discount compared to the other plans, but you cannot cancel a yearly subscription early.
• No commitment.
• Best for businesses with a stable user count that want to save the most money.

Table of key differences between the three plans:

Which plan should you choose?

The best plan for you will depend on your specific needs. Consider the following factors when choosing a plan:

Budget: Yearly plans offer the biggest discount, but they require a larger upfront investment. Monthly plans are more expensive in the long run, but they require a smaller upfront investment. Flexible plans are the most expensive, but they offer the most flexibility.

Flexibility: Flexible plans allow you to add and remove users at any time. Monthly and yearly plans require a one-year commitment.

User count: If your user count is expected to fluctuate significantly, a flexible plan may be a better option for you. If your user count is stable, a monthly or yearly plan may be a better option for you.  

Google Workspace: Is it right for you?

Google Workspace is a powerful and versatile productivity suite, but it may not be the right fit for every business. If you are unsure whether Google Workspace is right for you, consider the following factors:

Your budget: Google Workspace is a paid subscription service, so you will need to factor the cost into your budget.

Your needs: Google Workspace offers a wide range of features, but some businesses may only need a subset of these features. If you only need a few basic features, such as email and file sharing, you may be able to find a more affordable alternative.

Your industry: Some industries have specific compliance requirements that may not be met by Google Workspace. If you are unsure whether Google Workspace meets your industry’s compliance requirements, you should consult with a compliance expert. If you are still unsure whether Google Workspace is right for you, or if you are looking for other alternatives, here are a few things you can do:

Compare Google Workspace to other productivity suites: 

There are a number of other productivity suites available, such as Microsoft 365, Zoho Workplace, and Dropbox Business. Compare the features and pricing of different productivity suites to find the one that is best for your needs.

Read reviews: Read reviews of different productivity suites to get a sense of what other users think of them. This can help you to identify the pros and cons of each suite and make an informed decision.

Talk to a Medha Cloud sales representative: If you are still unsure which productivity suite is right for you, you can talk to a Medha Cloud sales representative. They have extensive knowledge on both Google Workspace and Microsoft 365, and they can help you to choose the right suite for your specific needs and budget.    

Google Workspace vs. Microsoft 365

Google Workspace and Microsoft 365 are two of the most popular cloud-based productivity suites available today. Both suites offer a wide range of features, including email, calendaring, file sharing, and video conferencing. However, there are some key differences between the two suites. If you are considering switching to a cloud-based productivity suite, or if you are trying to decide which suite is right for your business, it is important to compare Google Workspace and Microsoft 365 side-by-side. Click here to read our in-depth comparison of Google Workspace and Microsoft 365.    

Conclusion

Google Workspace is a powerful suite of tools that can help businesses of all sizes to be more productive and efficient. However, with so many different plans and features to choose from, it can be difficult to know which plan is right for your business.

Medha Cloud is a proud Google Workspace partner, and we can help you to choose the best plan for your needs and implement it for you. We also provide 24/7 support, so you can always get help when you need it.

Medha Cloud Google Workspace

In addition to Google’s support, Medha Cloud can offer you the following benefits:

• We can help you to customize Google Workspace to meet your specific needs.
• We can provide you with training and support on how to use Google Workspace effectively.
• We can help you to troubleshoot any problems you may encounter with Google Workspace.

If you are looking for a partner to help you with Google Workspace, Medha Cloud is the best choice for you. We have the expertise and experience to help you to get the most out of Google Workspace, so you can focus on running your business.