Microsoft Viva’s daily briefing emails are designed to help users manage their tasks, calendar, and communication effectively. However, not all users find these emails necessary, and organizations might prefer to disable them for employees. This article explores why these emails appear, their default behavior in Microsoft 365, and the steps to disable them for individuals and organizations.
Why Are Users Receiving Microsoft Viva Daily Briefing Emails?
The Viva Daily Briefing feature is enabled by default in Microsoft 365 tenants. These emails are generated by Microsoft Viva Insights, part of the Microsoft Viva suite, and aim to:
- Provide reminders for upcoming meetings and tasks.
- Suggest focus time for undisturbed work.
- Offer insights to help manage work-related activities efficiently.
Even if no explicit changes were made to the tenant settings, the default configuration sends these emails to eligible users.
How to Turn Off Microsoft Viva Daily Briefing Emails
Disabling Viva Daily Briefing emails can be done at both the individual and organizational levels, depending on user needs.
For Individual Users
If a single user wants to stop receiving daily briefing emails, they can unsubscribe directly:
- Open the Daily Briefing Email:
- Locate the email in your inbox. It is typically sent from
no-reply@microsoft.com.
- Scroll to the Bottom of the Email:
- At the end of the email, find the “Unsubscribe” link.
- Click the Unsubscribe Link:
- Follow the prompts to confirm your choice.
- This will stop future briefing emails for that specific user.
For the Entire Organization
Admins can disable the daily briefing emails for all users in the Microsoft 365 tenant. Here are the steps:
Step 1: Access the Microsoft 365 Admin Center
Step 2: Navigate to Org Settings
- In the left-hand navigation panel, click Settings.
- Select Org settings.
Step 3: Find Briefing Email by Microsoft Viva
- Under the Services tab, locate Briefing email by Microsoft Viva.
- Click on it to access its settings.
Step 4: Disable the Briefing Emails
- Uncheck the option to send daily briefing emails to users.
- Click Save to apply the changes.
Note: It may take several hours for these changes to propagate across the organization.
Common Issues When Disabling Microsoft Viva Daily Briefing Emails
Disabling Viva briefing emails is usually straightforward, but some challenges can arise. Below are common issues and how to address them:
1. Users Continue Receiving Emails After Changes
- Cause: The changes might not have propagated yet.
- Solution: Wait up to 24 hours for the settings to take effect. If the issue persists, double-check the configuration.
2. Admins Cannot Locate the Briefing Email Setting
- Cause: Admin permissions or updates to the Microsoft 365 interface.
- Solution: Ensure you have Global Admin privileges. If the setting is missing, contact Microsoft Support for assistance.
3. Emails Sent to Unintended Users
- Cause: Licensing assignments might automatically enable Viva Insights for additional users.
- Solution: Review licensing configurations and disable unnecessary Viva components.
Benefits of Managing Microsoft Viva Daily Briefing Emails
Turning off unnecessary Viva briefing emails can provide the following advantages:
- Reduced Inbox Clutter: Eliminating unnecessary emails helps users focus on more important messages.
- Improved User Experience: Avoids user frustration from unsolicited reminders or suggestions.
- Optimized Administrative Control: Allows organizations to streamline productivity tools based on user preferences.
Frequently Asked Questions
1. Can users re-enable the daily briefing emails after unsubscribing?
Yes, users can re-enable the emails by opting in via their Microsoft Viva Insights settings in the Microsoft 365 portal.
2. Does disabling briefing emails affect other Viva features?
No, disabling the daily briefing email does not impact other Viva Insights features or functionalities.
3. Are there alternatives to daily briefing emails?
Yes, Viva Insights offers dashboards and other tools accessible directly within Microsoft Teams or the Office 365 portal.
Conclusion
Microsoft Viva Daily Briefing emails are a useful productivity feature for some users, but they might not align with everyone’s preferences or organizational policies. By following the outlined steps, individual users and administrators can effectively disable these emails, ensuring a tailored communication experience within Microsoft 365.
Need Help Managing Microsoft 365? Contact Medha Cloud
If you need assistance managing Microsoft 365 settings, optimizing productivity tools, or customizing Microsoft Viva for your organization, Medha Cloud is here to help. Our team of experts provides tailored solutions to meet your business needs.
Contact Medha Cloud today to learn more about our Microsoft 365 services.
Reach us at:
- India: +91 93536 44646
- US: +1 646 775 2855
- Website: www.medhacloud.com
- Email: info@medhacloud.com
