Microsoft 365 Migration Services
Seamless migrations from Exchange, Google Workspace, and IMAP providers. Zero data loss guaranteed across 500+ successful migrations.
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Where Are You Migrating From?
Select your current email platform to see specific migration details, timelines, and pricing
Exchange Server Migration
On-premises to Microsoft 365
TYPICAL TIMELINE
2-4 weeks
Depends on mailbox count
PRICING EXAMPLES
1-50 users: $2,500
51-150 users: $5,500
151-300 users: $9,500
Custom pricing for 300+
DOWNTIME
Zero
Seamless weekend migration
What We Migrate:
- All mailboxes & archives
- Public folders
- Distribution groups
- Calendar permissions
What's Included:
- Hybrid configuration
- Coexistence setup
- User training
- 30-day support
Why Migrations Fail Without Experts
Common migration challenges that cause project failures
Data Loss & Corruption
Emails disappear. Attachments corrupted. Calendar appointments lost. PST files incomplete. Years of business data gone forever.
We fix it: 100% data integrity verification. Zero data loss in 500+ migrations
Extended Downtime
Migration stuck at 60%. Users locked out for 3 days. Email down during peak business hours. Customers can't reach you.
We fix it: Average downtime: 2-4 hours. Weekend migrations available
Mailbox Size Limits
100GB mailboxes won't migrate. Outlook stuck syncing. Users hitting storage limits. Need to manually archive years of email.
We fix it: We migrate mailboxes up to 100GB+ with incremental sync
User Training Gap
Team doesn't know how to use M365. Productivity drops 40%. Support tickets explode. Users demand old system back.
We fix it: Comprehensive training included with every migration
Security Misconfigurations
MFA not enabled. Data loss prevention off. External sharing unrestricted. Compliance violated. Audit failure imminent.
We fix it: Security baseline configuration and compliance setup
DNS & Mail Flow Issues
MX records misconfigured. Mail bouncing everywhere. SPF/DKIM broken. Blacklisted for spam. Email delivery at 30%.
We fix it: DNS management and mail flow verification included
Complete Microsoft 365 Migration Solutions
From emergency fixes to proactive maintenance, we handle all types of migrations to Microsoft 365
Exchange to Microsoft 365
On-premises Exchange migration with hybrid configuration. We've migrated hundreds of organizations from Exchange 2010/2013/2016/2019 to Microsoft 365.
- Hybrid Exchange configuration
- Public folder migration
- Batch migration scheduling
- Zero-downtime cutover
- Mailbox permission preservation
Google Workspace to M365
Complete Google migration including Gmail, Drive, Calendar, and Contacts. Preserve folder structure and sharing permissions.
- Gmail to Exchange Online
- Google Drive to OneDrive/SharePoint
- Calendar and contact migration
- Google Groups to M365 Groups
- User training on M365
IMAP to Microsoft 365
Migrate from any IMAP provider (GoDaddy, Rackspace, cPanel, Zimbra) to Microsoft 365. Support for large mailboxes and complex folder structures.
- All IMAP providers supported
- Large mailbox support (100GB+)
- Incremental synchronization
- DNS and MX record updates
- Mail flow verification
Tenant-to-Tenant Migration
M&A scenarios and organizational changes. Merge or split Microsoft 365 tenants with complete data preservation.
- Cross-tenant mailbox migration
- SharePoint site migrations
- Teams and channels migration
- User permission mapping
- Domain consolidation
Choose the Right Migration Strategy
Different scenarios require different approaches. We'll recommend the best migration type for your environment.
Cutover Migration
Complete migration in one weekend. All mailboxes move at once. Microsoft's recommended approach for 90% of organizations.
Best For:
- • Most businesses (under 300 users)
- • Simple to complex Exchange environments
- • Organizations ready for quick change
- • Cost-effective migration
Duration
1-3 days
Downtime
Zero
Complexity
Low
On-Prem Servers
Decommission
Best Choice: Fast, reliable, and cost-effective. Recommended by Microsoft for most organizations under 300 users.
Staged Migration
Move users in batches over several weeks. For very large organizations only.
Best For:
- • Large organizations (3000+ users only)
- • Exchange 2010/2013/2016/2019
- • Complex multi-site deployments
- • Extended migration timeline acceptable
Duration
2-4 weeks
Downtime
Zero
Complexity
Medium
On-Prem Servers
Decommission
Note: Higher cost and longer duration. Only recommended for very large environments.
Hybrid Coexistence
Permanent dual infrastructure. Keep both Exchange on-premises and Microsoft 365 running simultaneously.
Best For:
- • Organizations needing both platforms (e.g., Exchange + Gmail)
- • Regulatory/compliance requirements
- • Complex multi-platform environments
- • No plans to fully migrate
Duration
4-12 weeks
Downtime
Zero
Complexity
High
On-Prem Servers
Keep Active
Important: This is NOT a migration but a permanent coexistence setup. Requires Azure AD Connect and ongoing maintenance.
Built for Microsoft 365 Migrations
We understand what organizations need. That's why 500+ companies trust us for their Microsoft 365 migrations.
Zero Data Loss Guarantee
Pre-migration backup, real-time monitoring during transfer, and post-migration validation. Every email, attachment, and calendar entry verified before we declare success.
"Migrated 250 mailboxes over the weekend. Monday morning verification showed 100% data integrity. Not a single email lost." - Jennifer Martinez, IT Director
Microsoft Gold Partner
100% Microsoft certified migration team with direct Microsoft escalation channels. Less than 1% of Microsoft partners worldwide hold Gold Partner status.
"Medha's team resolved a tenant migration issue in 4 hours using direct Microsoft support. Other consultants quoted 5-7 days." - Robert Chen, VP IT
2-4 Hours Average Downtime
Weekend and after-hours migrations minimize business impact. Most users never notice the switch. Incremental sync captures new emails during migration.
Full User Training Included
Comprehensive training for your team on Microsoft 365 features. Live sessions, recorded videos, and documentation. Users productive from day one.
"Training was excellent. Support tickets dropped 60% compared to our Google migration 2 years ago with another provider." - Sarah Mitchell, IT Manager
500+
Migrations Completed
150K+
Mailboxes Migrated
0
Data Loss Incidents
Why Organizations Choose Microsoft 365
Real cost savings and productivity improvements from migrating to Microsoft 365
Infrastructure Cost Savings
No server hardware, power, cooling, or on-premises maintenance
Productivity Increase
Teams collaboration, anywhere access, real-time co-authoring
Uptime SLA
Microsoft guarantees 99.9% uptime with financial backing
Reduced Security Incidents
Advanced threat protection, DLP, and compliance tools included
Before vs. After Migration
Before (On-Premises)
High Infrastructure Costs
$50K+ for servers, backup, maintenance annually
Limited Mobile Access
VPN required, slow performance, security risks
Storage Limitations
2GB mailbox limits, constant archiving needed
Version Control Issues
Email attachments, "final_v2_FINAL.docx" chaos
Manual Security Updates
Patching windows, downtime, vulnerabilities
After (Microsoft 365)
Predictable Monthly Costs
$12-$35/user/month, everything included
Work From Anywhere
Full desktop experience on any device, instant sync
100GB Mailboxes + 1TB Storage
Never delete emails, OneDrive for all files
Real-Time Collaboration
Co-author documents, Teams meetings, SharePoint sites
Automatic Security Updates
Microsoft manages all updates, always current
3-6 months
Average ROI timeline
$15K-$50K
Typical annual savings (100 users)
2-4 weeks
Full migration & training completed
How Microsoft 365 Migration Works
From first contact to full completion—exactly what happens during your migration
Discovery & Planning
1-3 days
We analyze your environment and create a detailed migration roadmap with risk mitigation strategies.
- •Inventory current email system (mailbox count, sizes, versions)
- •Assess network bandwidth and connectivity requirements
- •Identify dependencies (third-party apps, integrations, workflows)
Environment Preparation
3-5 days
Microsoft 365 tenant setup and configuration before we begin the actual data migration.
- •Provision Microsoft 365 tenant and licenses
- •Configure domains, DNS, and mail routing
- •Set up Azure AD Connect and hybrid configuration (if needed)
Pilot Migration
1-2 days
Test migration with 10-20 users to validate the process before full rollout.
Production Migration
1-5 days (typical)
Execute full migration in scheduled batches with 24/7 monitoring. Most migrations happen over weekends.
- •Migrate users in batches (typically 50-100 per batch)
- •Real-time monitoring of migration progress
- •Incremental sync to capture new emails
- •Update DNS MX records at cutover point
Post-Migration Support
30 days included
User training, issue resolution, and environment optimization to ensure smooth transition.
Total Migration Timeline
Small migrations (1-25 users): 1-2 weeks. Medium (25-100 users): 2-4 weeks. Enterprise (100+ users): 4-12 weeks.
Medha Cloud vs. Other Migration Options
DIY migrations? Hiring freelancer? Using automated tools? Here's how we compare:
| Feature | DIY Migration | Freelance Consultant | Medha Cloud |
|---|---|---|---|
| Migration Success Rate | 60-70% — High failure rate | 80-85% — Varies by experience | 99.8% — 500+ successful migrations |
| Data Loss Protection | No guarantee — Common issue | Partial — Best effort | Zero data loss — 100% verified |
| Average Downtime | 2-5 days | 8-24 hours | 2-4 hours — Weekend migrations |
| Microsoft Certified Team | No — Self-taught | Maybe — Varies | Yes — All engineers certified |
| Post-Migration Support | None | 1-2 weeks | 30 days — Included free |
| User Training Included | No | Rarely — Extra cost | Yes — Live sessions + videos |
| Rollback Plan | No | Maybe | Yes — Documented & tested |
| Microsoft Gold Partner | No | Rarely | Yes — Direct MS support |
Get Your Custom Migration Quote
Transparent per-user pricing with no hidden fees. Use our calculator to get an instant quote based on your exact needs.
Calculate Your Migration Cost
Select your platform, user count, and migration options to get an instant quote. Takes less than 60 seconds.
What's Included in Every Migration
Regardless of your migration size, every project includes our comprehensive migration process and guarantees.
Zero Data Loss Guarantee
Pre-migration backup, real-time monitoring, and post-migration verification of every email and file.
Microsoft Certified Team
100% Microsoft certified engineers with direct Microsoft escalation channels.
Minimal Downtime
Weekend and after-hours migrations with 2-4 hours average downtime.
User Training Included
Comprehensive training on Microsoft 365 features - live sessions, videos, and documentation.
Post-Migration Support
30 days of included support to resolve any issues and optimize your environment.
Security Configuration
Security baseline setup including MFA, DLP, and compliance configuration.
💯 Our Promise
Zero data loss • No hidden fees • Fixed timeline commitments • 24/7 migration support
Migration Success Stories
Real results from organizations that trusted Medha Cloud with their Microsoft 365 migration.
"Migrated 250 mailboxes from Exchange 2010 to Microsoft 365 over a weekend. Monday morning, everyone logged in like nothing happened. Zero data loss, zero downtime during business hours. Best investment we made."
Jennifer Martinez
IT Director, Regional Medical Center
250 users • Exchange 2010 → M365
"Switched from Google Workspace to Microsoft 365. 180 users migrated including 10 years of email archives. Medha handled everything—DNS, training, mobile devices. Production never stopped."
Robert Chen
VP of IT, Advanced Manufacturing Inc.
180 users • Google → M365
Microsoft 365 Migration FAQs
Get answers to common questions about Microsoft 365 migrations
Timeline depends on mailbox count and data volume. Small migrations (1-25 users) typically complete in 1-2 weeks. Medium migrations (25-100 users) take 2-4 weeks. Enterprise migrations (100+ users) range from 4-12 weeks. Most actual data transfer happens over weekends to minimize business disruption.
We minimize downtime by performing migrations during nights and weekends. Most migrations have only 2-4 hours of downtime during the DNS cutover. Users typically experience no disruption during business hours. We schedule all major migration activities around your business needs.
We guarantee zero data loss. Every migration includes pre-migration verification, real-time monitoring during transfer, and post-migration validation. We verify every email, attachment, calendar entry, and contact. In 500+ migrations, we've never had a data loss incident. All migrations include full backups.
Every migration includes a documented rollback plan. If critical issues occur, we can revert to your old system within hours. We maintain parallel systems during migration so your old email remains functional until we verify the new system. Our team monitors migrations 24/7 during active transfer periods.
Yes, we migrate all mailbox data: emails (including folder structure), calendars and appointments, contacts and distribution lists, tasks and notes, mailbox rules and signatures, and public folders (if applicable). We also migrate SharePoint sites, OneDrive files, and Teams data if requested.
Yes, we regularly migrate mailboxes over 100GB. Our Standard package supports mailboxes up to 50GB. Premium package supports 100GB+. For extremely large mailboxes, we use incremental sync to reduce migration time and implement archiving strategies to optimize Microsoft 365 storage.
We migrate from all major email platforms: On-premises Exchange (2010/2013/2016/2019), Google Workspace (Gmail), IMAP providers (GoDaddy, Rackspace, cPanel, Zimbra), Office 365 to Office 365 (tenant-to-tenant), PST files and archives, and legacy systems (Lotus Notes, GroupWise, etc.). If you can access your email, we can migrate it.
Yes, all migration packages include user training. Starter package includes 1 basic training session. Business package includes comprehensive training (live sessions, recorded videos, documentation). Enterprise package includes personalized training for power users and administrators. We cover Outlook, Teams, OneDrive, SharePoint, and mobile apps.
All packages include post-migration support: Starter (7 days), Business (14 days), Enterprise (30 days). Support includes email/phone assistance, troubleshooting migration issues, Outlook profile configuration, mobile device setup, and mail flow verification. Extended support available if needed.
Pricing depends on mailbox count and complexity. Project-based: $2,500 (1-25 users), $7,500 (25-100 users), custom (100+ users). Per-user: $45 basic, $75 standard, $125 premium. All prices include zero data loss guarantee, migration tools, and post-migration support. No hidden fees.
Ready to Migrate to Microsoft 365?
24/7 migration support from Microsoft Certified Engineers. Zero data loss guarantee. Get your migration quote today.
24-Hr Quote
Fast migration assessment
Microsoft Gold Partner
100% certified team
Zero Data Loss
500+ successful migrations
Or speak with our migration team directly