Microsoft 365 License Navigator
Compare every Microsoft 365 plan side by side. Search any feature. Calculate costs. Find which plan you actually need.
Browse All Microsoft 365 Plans
Click any plan to explore its complete feature map with 214 features across 14 categories.
Business · Up to 300 Users
Enterprise · Unlimited Users
Frontline · Unlimited Users
Office 365 · Cloud Services Only
Standalone · Apps Only
Education · Verified .edu Institutions
Nonprofit · Verified 501(c)(3) Organizations
Government · US Federal, State & Local (GCC)
Developer · Free E5 Sandbox
Security & Identity Add-ons
Compliance & Data Protection Add-ons
Communication & Collaboration Add-ons
AI, Analytics & Automation Add-ons
Device Management & Productivity Add-ons
The Complete Guide to Microsoft 365 Plans and Pricing (2026)
Microsoft 365 offers more than a dozen licensing plans across Business, Enterprise, Frontline, Education, and standalone tiers. Choosing the wrong plan wastes money — choosing too cheap a plan leaves security gaps. This free M365 License Navigator helps IT admins, procurement teams, and MSPs compare every plan's features, calculate mixed-licensing costs, and find the exact combination that fits their organization.
Microsoft 365 Business Plans (Up to 300 Users)
Business Basic ($6/user/mo) includes web and mobile Office apps, Exchange Online with 50 GB mailbox, 1 TB OneDrive, Microsoft Teams, and SharePoint. It's the entry point for small businesses that don't need desktop apps. Business Standard ($12.50/user/mo) adds full desktop apps — Word, Excel, PowerPoint, Outlook, Access, Publisher — plus Clipchamp video editor and Microsoft Loop. Business Premium ($22/user/mo) is the only Business plan with Intune device management, Defender for Business, DLP, conditional access, and Azure Information Protection.
Microsoft 365 Enterprise Plans (Unlimited Users)
E3 ($36/user/mo) is the enterprise workhorse — everything in Business Premium plus Windows 11 Enterprise, Exchange Plan 2 (100 GB mailbox + unlimited archive), eDiscovery Standard, Entra ID P1, and Intune Plan 1. After July 2026, E3 also includes Defender for Office P1 and Intune P2 at $39/user/mo. E5 ($57/user/mo, $60 after July 2026) adds the full security stack: Defender for Endpoint P2, Defender for Identity, Defender for Cloud Apps, Entra ID P2, Phone System, Audio Conferencing, Power BI Pro, eDiscovery Premium, Insider Risk Management, and Communication Compliance. E5 is required for organizations with strict compliance needs (HIPAA, PCI-DSS, SOC 2, FedRAMP).
Frontline Worker Plans
F1 ($2.25/user/mo) gives frontline workers Teams, web Office apps, and basic security with no email. F3 ($8/user/mo) adds Exchange Online (2 GB kiosk mailbox), SharePoint, and Intune P1. Both plans are ideal for retail, healthcare, and manufacturing workers who share devices.
Office 365 vs Microsoft 365 — What's the Difference?
Office 365 plans (E1, E3, E5) include only cloud productivity services — no Windows 11, no Intune, no Entra ID premium. Microsoft 365 plans bundle Office 365 + Windows 11 Enterprise + Enterprise Mobility + Security (EMS). For most organizations, Microsoft 365 E3 or E5 provides better value than Office 365 E3 or E5 when you factor in the security and management tools you'd otherwise buy separately.
How to Save Money with Mixed Licensing
Most organizations overspend on M365 by putting every user on the same plan. The smarter approach: assign E5 only to executives and IT admins who need Phone System and advanced security, E3 for standard knowledge workers, and F3 for frontline staff. A 500-user company using mixed licensing typically saves $3,000–$8,000/month compared to putting everyone on E5. Use our cost calculator below to model your scenario.
Which Microsoft 365 Plan Do I Need?
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Compare Microsoft 365 Plans
Select any 2-4 plans to see features side by side. Toggle between current and July 2026 pricing. Use the search to find specific features like DLP, Intune, or Defender.
Select Plans to Compare
Select 2-4 plans to compare side by side
| Feature | Business Basic business | Business Standard business | Business Premium business |
|---|---|---|---|
| Price /user/mo | $6.00 Up to 300 users | $12.50 Up to 300 users | $22.00 Up to 300 users |
| Storage per user | 1 TB OneDrive | 1 TB OneDrive | 1 TB OneDrive |
| Best for | Businesses that need email, file storage, and Teams but don't need desktop Office apps | Businesses that need full desktop Office apps plus email and collaboration | Businesses needing desktop apps plus enterprise-grade security, compliance, and device management |
| Office Apps | |||
Access (PC only) Database management application | ✕ | ✓ | ✓ |
Excel desktop app Full-featured Excel with macros, Power Query, Power Pivot | ✕ | ✓ Desktop, web, and mobile | ✓ Desktop, web, and mobile |
Excel for the web Spreadsheets in your browser | ✓ Web and mobile only | ✓ | ✓ |
Microsoft Clipchamp Video creation and editing tool | ✕ | ✓ | ✓ |
Microsoft Edge for Business Enterprise browser optimized for AI | — | ✓ | ✓ |
Microsoft Forms Surveys, quizzes, and polls | ✓ | ✓ | ✓ |
Microsoft Loop Co-creation workspace with portable components | ✕ | ✓ | ✓ |
Microsoft Sway Interactive web-based presentations and reports | ✓ | ✓ | ✓ |
OneNote Digital notebook for organizing notes | ✓ | ✓ | ✓ |
Outlook desktop app Full email client with calendar, contacts, tasks | ✕ | ✓ Desktop, web, and mobile | ✓ Desktop, web, and mobile |
PowerPoint desktop app Full-featured PowerPoint with animations, transitions, designer | ✕ | ✓ Desktop, web, and mobile | ✓ Desktop, web, and mobile |
PowerPoint for the web Presentations in your browser | ✓ Web and mobile only | ✓ | ✓ |
Visio for the web Create diagrams and flowcharts in browser | ✓ | ✓ | ✓ |
Word desktop app Full-featured Word application for PC and Mac | ✕ | ✓ Desktop, web, and mobile | ✓ Desktop, web, and mobile |
Word for the web Create and edit documents in your browser | ✓ Web and mobile only | ✓ | ✓ |
| Email & Calendar | |||
Exchange Online Plan 1 50 GB mailbox, custom domain email | ✓ 50 GB mailbox | ✓ 50 GB mailbox | ✓ 50 GB mailbox |
Exchange Online Plan 2 100 GB mailbox, unlimited archive, hosted voicemail | ✕ | ✕ | ✕ |
Microsoft Bookings Online appointment scheduling page | ✓ | ✓ | ✓ |
Microsoft Shifts Employee scheduling and time tracking | ✓ | ✓ | ✓ |
Outlook on the web Web-based email and calendar | ✓ | ✓ | ✓ |
| Collaboration | |||
Microsoft Lists Smart information tracking | ✓ | ✓ | ✓ |
Microsoft Planner Visual task management with boards and charts | ✓ | ✓ | ✓ |
Microsoft Search Find files, people, sites across Microsoft 365 | ✓ | ✓ | ✓ |
Microsoft Teams Chat, video meetings, calling, collaboration hub | ✓ | ✓ | ✓ |
Microsoft To Do Personal task management | ✓ | ✓ | ✓ |
SharePoint Online Plan 1 Team sites, 1 TB + 10 GB per user | ✓ | ✓ | ✓ |
SharePoint Online Plan 2 Advanced search, enterprise features, unlimited storage | ✕ | ✕ | ✕ |
Teams meetings (up to 300) Host online meetings for up to 300 participants | ✓ | ✓ | ✓ |
Teams webinars Host webinars with registration and attendee engagement | ✕ | ✓ | ✓ |
| Storage | |||
OneDrive 1 TB 1 TB cloud storage per user | ✓ | ✓ | ✓ |
| Security & Threat Protection | |||
Defender for Business Enterprise-grade endpoint protection for SMBs (up to 300 users) | ✕ | ✕ | ✓ |
Defender for Endpoint Plan 1 Next-gen antivirus, attack surface reduction, device control | ✕ | ✕ | ✕ |
Defender for Endpoint Plan 2 Plan 1 + EDR, automated investigation, threat analytics, sandbox | ✕ | ✕ | ✕ |
Defender for Office 365 Plan 1 Anti-phishing, Safe Attachments, Safe Links for email and Teams | ✕ | ✕ | ✓ |
Defender for Office 365 Plan 2 Plan 1 + Threat Explorer, automated investigation, attack simulation | ✕ | ✕ | ✕ |
Microsoft Secure Score Security posture measurement and recommendations | ✓ | ✓ | ✓ |
Multifactor Authentication Require second factor for sign-in | ✓ | ✓ | ✓ |
Spam & malware filtering Exchange Online Protection for email | ✓ | ✓ | ✓ |
URL time-of-click protection Safe Links scanning URLs at time of click in Outlook and Office | ✓ New in 2026 | ✓ New in 2026 | ✓ |
| Identity & Access | |||
Microsoft Entra ID Free Basic identity and access management | ✓ | ✓ | ✓ |
Microsoft Entra ID P1 Conditional access, self-service password reset, dynamic groups | ✕ | ✕ | ✓ |
Microsoft Entra ID P2 P1 + Identity Protection, Privileged Identity Management (PIM) | ✕ | ✕ | ✕ |
Windows Hello for Business Passwordless sign-in with biometrics or PIN | — | — | ✓ |
| Compliance & Data Protection | |||
Azure Rights Management Protect documents and email with encryption and permissions | ✓ | ✓ | ✓ |
Content Search Search across mailboxes, sites, public folders | ✓ | ✓ | ✓ |
DLP for email and files Prevent sensitive data from leaving via email or SharePoint | ✕ | ✕ | ✓ |
Litigation Hold Preserve mailbox content for legal proceedings | — | — | ✕ |
Purview Audit (Standard) Audit log search, 180-day retention | ✓ | ✓ | ✓ |
Purview eDiscovery (Standard) Case management, hold, search, export for legal investigations | ✕ | ✕ | ✕ |
Purview Information Protection Sensitivity labels, encryption, classification | ✕ | ✕ | ✓ |
| Device Management | |||
Microsoft Intune Plan 1 MDM/MAM — manage devices and apps, conditional access enforcement | ✕ | ✕ | ✓ |
| Voice & Telephony | |||
Audio Conferencing Dial-in phone numbers for Teams meetings | ✕ | ✕ | ✕ |
Teams Phone System Cloud PBX — make/receive calls, auto attendant, call queues | ✕ | ✕ | ✕ |
| Analytics & Insights | |||
Copilot Chat Analytics Track Copilot usage and adoption across organization | ✓ New in 2026 | ✓ New in 2026 | ✓ New in 2026 |
Microsoft Adoption Score Measure digital transformation and technology adoption | ✓ | ✓ | ✓ |
Power BI Pro Self-service analytics, interactive dashboards, data visualization | ✕ | ✕ | ✕ |
| AI & Copilot | |||
Microsoft 365 Copilot AI assistant in Word, Excel, PowerPoint, Outlook, Teams — paid add-on $30/user/mo | ✕ Add-on $30/user/mo | ✕ Add-on $30/user/mo | ✕ Add-on $30/user/mo |
Microsoft 365 Copilot Chat AI chat powered by latest LLMs — included with eligible plans | ✓ New in 2026 | ✓ New in 2026 | ✓ New in 2026 |
| Automation & Development | |||
Copilot Studio for Teams Build no-code chatbots for Teams | ✓ | ✓ | ✓ |
Dataverse for Teams Low-code data platform within Teams | ✓ | ✓ | ✓ |
Power Apps for Microsoft 365 Build custom business apps without code | ✓ | ✓ | ✓ |
Power Automate for Microsoft 365 Automate workflows between apps and services | ✓ | ✓ | ✓ |
| Windows & Desktop | |||
Azure Virtual Desktop Virtualized Windows desktops and apps in Azure | — | — | ✓ |
Windows 11 Business Business edition with BitLocker, Windows Update for Business | ✕ | ✕ | ✓ |
Windows 11 Enterprise Enterprise OS with cloud management, security, and updates | ✕ | ✕ | ✕ |
| Employee Experience | |||
Viva Engage Community conversations and social networking | ✓ | ✓ | ✓ |
Viva Insights Personal productivity and wellbeing analytics | ✓ | ✓ | ✓ |
Viva Learning Employee learning and development hub | ✓ | ✓ | ✓ |
Not sure which plan is right for you?
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Which Plans Include...?
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Microsoft 365 License Cost Calculator
Mix different plans to optimize costs. Assign the right license tier to each user group — executives get E5, standard staff get E3, frontline workers get F3. See exactly how much you save.
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How to Get Microsoft 365 for Free
7 legit ways to use Microsoft 365 without paying. Each option has different features and limitations.
Developer Program (E5)
Most Features- •Full E5 feature set
- •Exchange, SharePoint, Teams, Defender
- •Requires VS subscription or partner status
Education A1 (Free)
Schools Only- •Web apps, email, Teams, 1 TB OneDrive
- •Requires .edu domain verification
- •No desktop apps
Nonprofit (Free)
501(c)(3)- •Web apps, email, Teams
- •Must be verified nonprofit
- •Additional licenses at 60-75% discount
Founders Hub (Startups)
Startups- •M365 + up to $150K Azure credits
- •GitHub Enterprise + LinkedIn Premium
- •No VC funding required
Office.com (Free Forever)
Anyone- •Word, Excel, PowerPoint web apps
- •Only 5 GB OneDrive
- •No custom domain email
Business Plan Trials
No CC Required- •Full features of chosen plan
- •Basic, Standard, or Premium
- •Data preserved if you convert
Free plans work for testing. But here's what you don't get:
Migration Path Finder
Where are you migrating from? Select your current email/productivity platform to see the recommended M365 plan, step-by-step migration process, and what data transfers over.
Microsoft 365 July 2026 Pricing Changes
Microsoft announced pricing increases effective July 1, 2026. Here's every change at a glance.
| Plan | Current Price | July 2026 Price | Change | New Features Added |
|---|---|---|---|---|
| Business Basic | $6.00 | $7.00 | +$1.00 (+17%) | URL protection, Copilot Chat, +50GB email |
| Business Standard | $12.50 | $14.00 | +$1.50 (+12%) | URL protection, Copilot Chat, +50GB email |
| Business Premium | $22.00 | $22.00 | No change | Copilot Chat (no price change) |
| M365 E3 | $36.00 | $39.00 | +$3.00 (+8%) | Defender for Office P1, Intune P2, Copilot Chat |
| M365 E5 | $57.00 | $60.00 | +$3.00 (+5%) | Security Copilot, Intune EPM, Cloud PKI, EAM |
| M365 F1 | $2.25 | $3.00 | +$0.75 (+33%) | Copilot Chat |
| M365 F3 | $8.00 | $10.00 | +$2.00 (+25%) | Copilot Chat |
| O365 E1 | $10.00 | $10.00 | No change | URL protection, Copilot Chat (no price change) |
| O365 E3 | $23.00 | $26.00 | +$3.00 (+13%) | Defender for Office P1, Copilot Chat |
| O365 E5 | $38.00 | $41.00 | +$3.00 (+8%) | Copilot Chat |
| Apps for Business | $8.25 | $10.00 | +$1.75 (+21%) | |
| Apps for Enterprise | $12.00 | $14.00 | +$2.00 (+17%) |
Source: Microsoft Licensing News — 2026 M365 Packaging & Pricing Updates. Pricing shown is per user/month with annual commitment. All prices in USD.
Frequently Asked Questions
What is the difference between Microsoft 365 Business Basic and Business Standard?▼
What is the difference between Microsoft 365 E3 and E5?▼
How much will Microsoft 365 cost after July 2026?▼
How can I get Microsoft 365 for free?▼
Which Microsoft 365 plan includes Intune for device management?▼
Does Microsoft 365 include a phone system?▼
Can I mix different Microsoft 365 plans in one organization?▼
What is the difference between Office 365 and Microsoft 365?▼
Which Microsoft 365 plan is best for a small business with 50 employees?▼
Does Microsoft 365 include data loss prevention (DLP)?▼
Still Not Sure Which Plan You Need?
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